Meet Approvaly
Approval automation built for nonprofits — designed, developed, and owned by Millstone Group Partners, and delivered as a cloud service at approvaly.app.
The Software Behind the Service
Millstone Group Partners doesn't just advise nonprofits — we build the technology they run on. Approvaly is our cloud platform for nonprofit approval automation: purchasing, payments, reimbursements, contracts, and budget exceptions, all routed through configurable, multi-level approval workflows.
Approvaly gives your staff a simple, structured way to request and track approvals, gives leadership real-time visibility, and gives your auditors a clean trail — so you can focus more on your mission and less on paperwork.
Explore the full platform, pricing, and product details on the Approvaly website.
Common Nonprofit Approvals, Fully Automated
Streamline every approval process your nonprofit relies on — from vendor payments and contract sign-offs to budget exceptions — with configurable multi-level routing and real-time status tracking.
Approvals from Anywhere
Mobile-friendly approvals keep on-the-go leadership connected, with real-time notifications and status visibility for every stakeholder.
Audit-Ready by Design
Every approval leaves a clean, audit-ready trail for compliance and grant reporting — the accountability nonprofits and NGOs are built on.
People & Operations Workflows
Approvaly brings the same structured, audit-ready approvals to the HR and operations processes that keep a nonprofit running.
Performance Management
Run review cycles with goal setting, self-assessments, and manager evaluations routed for sign-off, with every review stored in one place.
Check-ins
Schedule regular one-on-one check-ins, capture notes and action items, and keep managers and staff aligned between formal reviews.
Onboarding & Offboarding
Assign task checklists to HR, IT, and managers so equipment, access, paperwork, and exit steps are completed and documented on time.
PTO Requests
Staff submit time-off requests in seconds. Managers approve on mobile, and balances and team calendars update automatically.
Timesheets
Collect, review, and approve timesheets on a set schedule, with hours tagged to programs and grants for accurate payroll and reporting.
Benefits Enrollment
Guide employees through open enrollment and qualifying life events, with elections routed to HR for review and confirmation.
Job Requisition Approvals
Route new and replacement positions through budget, finance, and leadership approval before a role is ever posted.
Offer Letter Generation
Generate offer letters from approved templates, populate salary and start details automatically, and route them for sign-off before sending.
Certifications
Track staff licenses, trainings, and certifications with expiration reminders, so compliance and funder requirements are never missed.
Cost Allocations
Allocate salaries and expenses across programs, grants, and funding sources, with approvals and a clear audit trail for every split.
See Approvaly in Action
The complete platform — products, pricing, and resources — lives on the Approvaly website. Or book a discovery call and we'll walk you through it.